EXECUTIVE/VIRTUAL ASSISTANT

The Purpose Driven Career Objectives of a Admin / Reception at KMC:

The Virtual Executive Assistant will provide high-level administrative support to the executive leadership team. This role involves managing email correspondence and transforming them into actionable tasks, coordinating schedules, meetings, and events, and preparing agendas, reports, and minutes. The assistant will oversee task tracking, project planning, and follow-ups to ensure timely progress and completion.

Acting as a liaison with internal and external stakeholders, the assistant will draft correspondence and manage sensitive information with the utmost confidentiality. The role includes maintaining an organized system of digital files and documents, conducting research, preparing presentations, arranging travel, and processing expense reports.

The assistant must demonstrate excellent organizational, multitasking, and communication skills, with the ability to work across time zones and adapt to changing priorities. Occasional in-office attendance in Metro Manila will be required for key meetings or events.

To apply for Admin / Reception, you are excellent at:

• Manage and prioritize email correspondence, turning them into actionable tasks.
• Organize and maintain the executive team’s schedules, meetings, and events.
• Prepare agendas, minutes, and reports for meetings.
• Track deliverables and assist with project planning and execution to ensure timely completion.
• Act as a liaison between executives and internal/external stakeholders.
• Draft and manage correspondence while handling sensitive and confidential information.
• Maintain an organized digital filing system and ensure accessibility of key documents.
• Conduct research and prepare presentations as required.
• Arrange travel, accommodations, and process expense reports.
• Provide ad hoc administrative support to ensure efficient operations.

Your Success Profile includes:

• Exceptional organizational and multitasking abilities.
• Excellent verbal and written communication skills in English.
• Proficiency in Microsoft Office Suite, Google Workspace, and task management tools (e.g., Asana, Trello).
• Strong attention to detail and accuracy in all tasks.
• Tech-savvy with the ability to quickly adapt to new tools and systems.
• Proven problem-solving skills and the ability to work independently.
• Ability to handle sensitive and confidential information with discretion.
• Flexibility and adaptability to changing priorities and schedules.
• Strong time management and ability to meet deadlines.
• Experience working with executives across multiple time zones.