ACCOUNTS ADMIN ASSISTANT

The Purpose Driven Career Objectives of a Accounting & Finance at KMC:

An accountant responsible for Accounts Receivable (AR), Accounts Payable (AP), Payroll, and Cashflow Management plays a crucial role in managing a company’s financial health.

To apply for Accounting & Finance, you are excellent at:

Accounts Receivable (AR)

1. Invoicing:

• Generate and send invoices to customers accurately and timely.
• Ensure invoices comply with company policies and customer agreements.

2. Collections:

• Monitor accounts receivable aging and follow up on overdue accounts.
• Implement and manage a collections process to ensure timely payments.

3. Customer Account Management:

• Maintain accurate records of customer accounts.
• Resolve billing disputes and discrepancies with customers.

4. Reporting:

• Prepare and analyze AR reports, including aging reports and cash forecasts.
• Provide regular updates on AR status to management.

Accounts Payable (AP)

1. Vendor Management:

• Process and verify vendor invoices for accuracy and compliance with purchase orders and contracts.
• Maintain relationships with vendors and negotiate payment terms.

2. Payment Processing:

• Schedule and process payments to vendors via checks, ACH, wire transfers, or other methods.
• Ensure timely and accurate payment of invoices to avoid late fees and maintain good vendor relationships.

3. Expense Management:

• Review and approve employee expense reports.
• Ensure expenses are recorded accurately and in compliance with company policies.

4. Reporting:

• Prepare and analyze AP reports, including aging reports and cash forecasts.
• Provide regular updates on AP status to management.

Payroll Management

1. Payroll Processing:

• Collect and verify employee timekeeping data.
• Calculate wages, salaries, bonuses, and deductions accurately.

2. Compliance:

• Ensure payroll processing complies with federal, state, and local labor laws and tax regulations.
• Stay updated on changes in payroll laws and regulations.

3. Employee Records:

• Maintain accurate and up-to-date employee payroll records.
• Handle employee inquiries regarding payroll and resolve any issues.

4. Reporting and Taxes:

• Prepare and file payroll tax reports and payments.
• Generate payroll reports for management, including labor cost analysis.

Cashflow Management

1. Cashflow Monitoring:

• Monitor daily cashflow and maintain an accurate cashflow forecast.
• Identify and address potential cash shortfalls or surpluses.

2. Budgeting and Forecasting:

• Assist in preparing the annual budget and financial forecasts.
• Analyze variances between actual and forecasted cashflow.

3. Treasury Management:

• Manage cash reserves and investments to optimize liquidity and returns.
• Ensure sufficient cash is available to meet operational needs.

4. Reporting:

• Prepare and present regular cashflow reports to management.
• Provide insights and recommendations for improving cashflow management.

General Accounting Responsibilities

1. Reconciliation:

• Perform regular reconciliations of AR, AP, payroll, and bank accounts.
• Ensure accuracy and completeness of financial records.

2. Financial Reporting:

• Assist in the preparation of financial statements and management reports.
• Ensure compliance with accounting standards and company policies.

3. Audit Support:

• Prepare documentation and support internal and external audits.
• Address audit findings and implement recommendations.

4. Process Improvement:

• Identify and implement process improvements to enhance efficiency and accuracy.
• Leverage technology and automation to streamline accounting processes.

Your Success Profile includes:

• Bachelor's degree holder
• Proficiency in Excel and general Office skills
• Strong understanding of GST (Goods and Services Tax)
• Payroll experience
• Solid bookkeeping experience                         
• 5-7 years of experience in MYOB and spending time on training the business itself
• Familiarity with Sympro       
• Proactive: Takes initiative in tasks and raises concerns promptly when help is needed
• Confident Communication: Able to clearly and confidently communicate thoughts and ideas to clients